The XR Self Organising System (SOS) enables us to harness group wisdom while remaining agile and able to respond quickly to emerging situations. This is how it works.


  • People fill roles with defined mandates (= purpose + domain + accountabilities).
  • They have full authority to make decisions and take action within that mandate.
  • When making a decision from their role, people are responsible for seeking input from those with experience in the area or those affected by it


  • Each circle (or team) has its own mandate and can define and refine its roles.
  • For large roles, the circle may create a sub-circle that will in turn self-organise.
  • This circle structure widens out to the Anchor Circle which contains all circles.
  • Consent and linking ensure that no individual has power over another, and mitigate the negative features of a  hierarchical structure.
  • Each level of the structure is slightly further removed from the nuts and bolts and take a broader view regarding resource use, purpose and priorities.


  • Authority is distributed into roles and circles using a collective decision-making process. Mandates empower roles to make operational decisions. 
  • To add/change a role/circle,  a member presents a proposal to resolve an issue, referred to as a tension, and each circle member has the opportunity to object.
  • Objections are encouraged, as they represent important information that can be integrated to improve the proposal, before it is either accepted or withdrawn.
  • The aim is to get something workable that allows movement forward.
  • The decision can be revisited later on, so it doesn’t have to be perfect first time.


  • External coordinators attend meetings of wider circles, as equal members.
  • This gives every sub-circle equal power to raise objections during decision-making in the wider circle, if they create or change roles.


  • Keep roles and circles up-to-date and visible for all.
  • This allows every member to discover the structure and contact whoever they need to when making decisions day-to-day.
  • Minutes, projects, and other relevant documents should also be transparent, so the whole organism has insight into the history of each part.